Sharing and reflecting on the results

Activity concept

At the end of a participatory event, all the participants should reconvene in the plenary to present and discuss the results of their work. This is especially important if participants worked through parts of the event in groups. This is a moment of joint reflection, where collective intelligence can help finalise the ideas. During this activity everyone is invited to ask questions, make suggestions, identify similarities with their own projects, possibly seeing how they can be connected into something bigger. This should also the a moment of celebration of the achievements, so don't forget a round of applause and an acknowledgement of all the hard work.

Stage: Closing

Format: In person, Online, Hybrid

Work Modality: Plenary

Location: Outdoor, Indoor

Duration: 60mins

Topic(s): Pollinators

Team

Facilitator / moderator, Note taker

This might be a good moment to bring in institutional actors, to start with them the reflection on implementation and follow-up, as well as to understand the possible legal constrains and frameworks. 

Process

For this session, you will need to gather all the results of participants' work in one place. If they worked on posters, it might mean hanging them on on a wall one next to the other. If they developed prototypes, then you'll need a large table around which participants can gather.

Invite each group to present the final results of their work. This can be done by the whole group or by a spokesperson selected by the group. Afterwards, invite other participants to share their feedback. Bear in mind, it's not always easy to receive comments as having ones ideas and projects scrutinised by others can be emotionally difficult. Fortunately, there are ways to frame this task to make it easier on those being evaluated. One way to do this is by presenting comments in the form of 'glows' (things that already work well) and 'grows' (things that could be improved). You can have tow colours of post-its for this, that can be added next to the final results. Another approach is to invite participants to only ask clarifying questions, rather than provide opinions, suggestions or criticisms. This way those who developed a specific idea can be guided through rethinking their proposals from different perspectives, but still keeping agency over the directions to take.

This step can be made more extensive if you decide to try and bring together the different ideas presented by participants, seeking connection points, synergies or ways to integrate them. You can do this by integrating into the co-design phase several iteration round, so that participants share their work at various level of completion, and receive feedback directly, to continuously improve. This can work really well with such activities as >prototyping.